Course File Management

How do I Zip or Unzip an Item?

To create a .zip file, right-click a file or folder and then click the command on the shortcut menu Add to Zip file. A dialog box will come up giving the of where it's going to archieve the file and what the name of the zip file will be. You can also modify some of the settings like the compress rate, the action and etc. It's best to just to leave everything at it's default. Click the Add button and it will zip the file or folder for you.

To unzip a file or folder, right-click the file, and select one of the Extracting methods available on the shortcut menu.

Sending an Zipped item in an E-mail

If you want to send an attachment, such as a .zip file, do the following:

1. In Outlook, open a new message.
2. Click in the body of the message, and then click Insert File .
3. Do one of the following:
   • If the .zip file, already exists, double-click the file to insert it into the message.
   • If the .zip file doesn't exist, right-click the file that you want to zip, and then on the shortcut menu, click the zip utility's command for sending a .zip file in e-mail (Zip and Email filename). Doing this converts the file to a .zip file, and inserts it into the message.
4. Compose your message, and then click Send.

WinZip is a Windows program used to compress (zip) and uncompress (unzip) files or groups of files. It can also be used to create self-extracting files or to span compressed files across multiple disks. The compressed file(s) you create using WinZip is called an archive. A WinZip archive may contain one or more zipped files, and it has the .zip file extension. Some advantages of zipping a file are:

• You save storage space. Zipping large files can save up to 80 percent or more in hard disk space.
• Smaller file size drastically reduces e-mail transmission time.
• The smaller file size of e-mail messages that you want to keep is useful when your mailbox has a space limit.
• Many zip utilities allow you to encrypt files and protect sensitive data, especially when you send it in e-mail.
• You can send and receive e-mail attachments, such as .exe files, that would otherwise be blocked by Outlook for security reasons.
• Many zip utilities support disk spanning, which means when you create a .zip file on a removable disk and run out of disk space, the utility prompts you to insert additional disks as needed and then continues the process.
• Many zip utilities allow you to create a self-extracting archive. These are archives that compress and package the files that you specify as an executable (.exe) file. When you click the executable file to open it, the .exe has the ability to extract the files from within itself and produce the original files.

If you need to install WinZip click here.
Now watch the working demo to see how to execute these steps.

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